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Resident Library

Securely share, organise, and control access to key building documents and forms through the MYBOS Community Portal for Residents and Committee members. 

The Resident Library feature of MYBOS provides the Building Management with an option to make certain documents available for their community. 

The Resident Library is ideal for sharing key documents & forms with your community, including building by-laws, floor plans, guidelines, and any required forms. Similar to how a traditional library is divided into sections, the Resident Library module allows you to create folders so you can organise content in a clear, structured way.
 

❗Files uploaded here are only visible to residents once they sign in to the MYBOS Portal with their secure credentials

Walkthrough

 

How to create a Documents folder and upload files for the Community

Step 1: In the Building Manager Web Portal, go to the Community tab in the top left.

Step 2: Click the Resident Library widget. 

Step 3: Click Create Folder > Fill out details 

Uploading Files 

Step 4: To upload a file, select a folder you wish the file to be added to. 

Step 5: Click "Upload File" in the top right, upload file or drag and drop.

Step 6: In the Share with dropdown menu, select who will have access to the file. 

Uploading a File in document libraryClick to enlarge

❗Because generally Strata Committee do not have Building Manager level access to the building. The Resident Library section is the most efficient way to share building documentation with the committee. 

 

Resident View of Document Library

Residents can access the Document Library from the dashboard or the Library feature on the left panel of the Resident Portal. An example of this view is below:

Viewing the doc libraryClick to enlarge

❗If you have given the wrong access to a file, simply untick the member to revoke access. 

 

Editing Files and Folders

  1. Selected: Displays the number of items you have ticked or selected

  2. Download: Click to save the file/folder to your compute

  3. Rename: Use this to edit or rename the file or folder

  4. Delete: Click to trash the file or folder.

  5. Move to: Use this option to move the file or folder to a specific folder within your Library.

  6. Share: Ability to share a file or multiple files to different Resident and Committee groups

 ❗If you delete a file or folder, it cannot be recovered.