MYBOS for Facility Managers
Discover how facility managers use MYBOS to track assets, manage maintenance schedules, and oversee teams from a central dashboard.
Typical Facility Management Challenges Solved with MYBOS
- Untracked maintenance requests – MYBOS offers a digital ticketing system to log, assign, and monitor every task.
- Inconsistent contractor performance – Monitor and evaluate contractor jobs through detailed job tracking and feedback features.
- Lost or incomplete records – MYBOS stores all documentation, logs, and reports in one central cloud-based system.
- Lack of visibility across sites – View and manage multiple buildings remotely through one unified dashboard.
- Missed compliance requirements – MYBOS sends automated alerts for inspections, safety checks, and regulation deadlines.
- Communication breakdowns – Keep teams, tenants, and suppliers in sync with built-in messaging and notifications.
- Inefficient asset tracking – Maintain a full service history of building assets and set reminders for scheduled maintenance.
- Difficulty managing visitor access – Track visitors and approve entry via a secure digital log.
- Delayed response to emergencies – Instantly escalate issues and notify all relevant stakeholders within the platform.
- High admin burden – Reduce paperwork with mobile task management, auto-filled forms, and digital signatures.
From Daily Tasks to Emergencies—How Facility Teams Deploy MYBOS
- To schedule routine inspections – Plan and automate recurring building checks directly in the system.
- When receiving maintenance requests – Receive, prioritise, and assign jobs as soon as they’re logged.
- During site walkthroughs – Use the MYBOS app to take notes, upload photos, and assign tasks in real time.
- To manage keys and access control – Track key handovers and access permissions securely.
- When coordinating with external suppliers – Allocate jobs and monitor contractor performance through job records.
- To generate reports for stakeholders – Create exportable reports with job histories, metrics, and compliance logs.
- For tracking cleaning schedules – Schedule and confirm cleaning tasks across all common areas.
- When onboarding new facilities staff – Use MYBOS as a central hub for training materials, SOPs, and task lists.
- To prepare for annual audits – Retrieve maintenance logs, safety records, and compliance documentation quickly.
- To update or review building condition – Store building data, photos, and update logs in one easily accessible location.
Top Reasons Facilities Choose MYBOS
- Centralised operations – Manage tasks, communications, and reporting from a single platform.
- Better response times – Assign and track jobs instantly, reducing delays in resolving issues.
- Improved accountability – Know who did what, when, with detailed job and user logs.
- Easy mobile access – Facility managers can stay connected while on-site or on the move.
- Enhanced communication – Keep all parties informed with real-time updates and alerts.
- Reduced compliance risks – Never miss a deadline with automated reminders for safety checks and inspections.
- Higher tenant satisfaction – Faster, clearer responses improve the occupant experience.
- Improved asset longevity – Scheduled maintenance helps extend the life of key equipment.
- Streamlined documentation – Store manuals, warranties, and logs digitally for easy retrieval.
- Scalable solution – Suitable for single sites or large portfolios with multi-site capability.
Read More
Discover more about MYBOS for Facility Managers on our website.
See how MYBOS is making a difference through real-world case studies from our customers.
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